As far as accounting software goes, QuickBooks Mac is a fresh pick from the Apple orchard. Like any good apple, QuickBooks Mac is clean, attractive, tasty, and nutritious. QuickBooks Mac is easy to use and feature-rich. In this one program, the capability of QuickBooks Pro is married seamlessly to the beautifully simple UI design of QuickBooks Online. Question: Q: How to use Quickbooks for non-profit on mac. I run a non-profit and need to use QUickbooks for non-profit but this version of quickbooks is only made for PC. Is there a way I can run this software on my mac? And sending you all the best wishes for your non-profit. I'm a former nonprofit staffer, so I know what you're up against.
Recently, a lot of questions have arisen about the usefulness of QuickBooks as church accounting software. The following is an unbiased review of using QuickBooks for your Church's accounting. QuickBooks has multiple versions of accounting software. They don't have any software that is specifically named 'Church accounting software.' They do however have a QuickBooks Nonprofit Edition. This edition is very popular among churches and non-profits.
According to several surveys from The CPA Technology Advisor about 70 percent of non-profits use QuickBooks. At least one CPA I have communicated with thinks that this number is closer to 90 percent for churches. In other words, a majority of churches are using this software for accounting purposes.
The premium nonprofit version (as opposed to the normal version) would probably be the best to use for your church's accounting system, although some churches get away with using normal QuickBooks, known as QuickBooks Pro. Advantages of Your Church Using QuickBooks The number one advantage of using QuickBooks NonProfit for your church's accounting is its ease of use. Many people, even those without much of an accounting background, are able to use QuickBooks effectively. A learning curve does exist, but it isn't as large a curve as trying to learn a specialized church accounting software system. To make things easier for those of you who decide to use QuickBooks Nonprofit, I have created a step-by-step guide to using QuickBooks for churches called the (you can read more about it by following that link).
Another advantage of using QuickBooks is its customer support. When we mention customer support, we are not necessarily talking about the people at Intuit who designed the software (although they are excellent). Chances are you know someone who is already quite familiar with QuickBooks. Imploring them to help you set up and run QuickBooks as your church accounting software might be the best route for your church. One final advantage that should be mentioned is the QuickBooks Online Payroll option. This service is well worth the cost for most churches. Let's face it, most church staff don't really have a clue how payroll works or how time consuming it can be.
If you use this online service, QuickBooks will do the hard work for you (direct deposit, W2 calculations, tax help, and customer support for the questions that you're bound to have). QuickBooks has standard payroll software if you're interested in that as well. Disadvantages of QuickBooks.Update. It appears that Intuit has fixed the audit trail problem mentioned below and it is no longer a disadvantage for nonprofits. Several users have even claimed QuickBooks audit trail is among the best: see comment section for further discussion. In the past QuickBooks didn't leave much of an audit trail in some situations. If an error was made by your church accountant, then he/she could easily reverse the error without leaving any evidence.
This is no longer a problem. Errors can be corrected easily, but the software does a great job of leaving an audit trail documenting what actually occurred. You may be thinking that being able to easily correct errors is something you want in your church accounting system. The downside of this is that it can be easily manipulated.
Most church accounting software requires an adjusting entry when an error is made. This leaves what is called an audit trail so that a church auditor, loan officer, or banker can look back and see any adjustments made throughout the year.
A skilled church accountant could easily cook your church accounting books if proper internal controls are not in place. QuickBooks now has these controls in place and is now very safe to use as church accounting software.
One disadvantage of using QuickBooks Professional instead of QuickBooks Non-Profit is that it was originally designed for businesses, not churches. Intuit's non-profit software will make it easy to support your church's reporting requirements, but QuickBooks Pro may not support your church's reporting requirements or terminology. In Review:. QuickBooks can be used for your church's accounting (some estimate that 90% of churches are using this software). Advantages include ease of use and great customer support ( a lot of people know how to use this software).
Disadvantages include the fact that this software was originally designed for businesses. This was a larger problem when Intuit didn't have a special version for not-for-profits. Helpful Resources: Don't know anything about church accounting? This course will get your church accounting system up and running in no time. Hello Nate, I’ve downloaded your book and it’s been very helpful to me. I am a bookkeeper for a church and I’ve adopted your ways of keeping the books simple.
I just have a few questions. Question #1: Does Cash Account classification of Unrestricted, Temporarily Restricted and Permanent Restricted Bank Funds need to be synced with Contribution Revenues classification as well? Another words, does Contribution Revenues Acct (Income) need to be classified with Unrestr, Temp Restri and Perm Restricted as well? Question #2: When receiving a donation for multiple funds, you say to leave the top class box empty but fill in the bottom class field.
But the donation reads ‘unclassified’ on the donor summary report. Is there a way to record the donation allocating it to multiple funds with one transaction without having to enter each individual transaction separately; with having to show each allocated contribution individually on the donor summary report? Thank you, God bless, Andrew Villarreal.
QuickBooks Pro, QuickBooks Premier, Guide for selecting the the right QuickBooks Software 2013 for your business (Discounted prices). Info to help choose correctly between QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise and QuickBooks Industry Accounting Software. Business Accounting Software to Manage Finances. Buy QuickBooks new and upgrades at 10-20% savings including QuickBooks Professional, Manufacturers and Wholesalers, Nonprofit, Retailer, Contractor, Point of Sale, Online and more. Follow us: Includes all the great features of the prior editions PLUS Added - the following key features: Functionality: Emailing -Greatly Improved. Track emails sent to customers will allow users to view all transaction emails sent from QuickBooks.
Send transactions and supporting attachments in one email. Have multiple cover e-mail letters per transaction type and select the appropriate cover at the time of emailing. Reporting.
Better formatting: Print report window now permits printing reports to fit into XX pages wide or XX pages tall (you fill out the number of pages wide and tall). Enterprise Only - A Work in Progress report that includes a% complete, and a Committed costs by Job report that includes unpaid employee hours and open purchase orders. Wages-hourly employees= hours spent on a job x first payroll item rate (Labor burden -taxes, ins, etc not included) For salaried employees= yearly salary /52weeks/40 hours x hours on timesheet posted to job. Profitability by sales rep- Assign rep to purchase transactions (POs, bills, checks, credit card trx) for Profit and Loss reports by sale rep. QuickBooks Enterprise only. Add custom fields to purchase transactions (bills, credit cards and checks).
In prior editions these could only be added to purchase orders. This now will enhance reporting capability. Keeping in mind that the custom fields for customers and custom fields for vendors are two different fields (even if you name them the same, they are not linked) Data Entry. Copy and paste lines on forms Copy a specific row in a chosen transaction form and paste it at a specified row in the same form. This will copy all elements of the line (item, Qty, description, tax, amount, etc).
Works with all sales transaction types and purchase orders. Online Banking- much easier to BATCH Enter downloaded transactions. Income Tracker No more clicking the back arrow, no more scrolling through lists of customers, no more need to use the find window, no more need for memorized reports that list income transactions. Now, in one place, you can Reprint, Re-email, Create new transactions, and convert transactions. Keeps you constantly (however, if you like the way you are finding transactions now, you can still do so!). Assembly items - QuickBooks Enterprise only Where used in assembly- discover which assemblies (builds) used a particular item and replace the bill of material with a new different item.
This will identify the component you want to switch out with a new component part and do so in every assembly the old part was used. Build nested assemblies - QuickBooks Enterprise Only Automatically create pending build assembly transactions for any assembly item used as components within an assembly, just by creating the build for the parent assembly item when there is not enough components on hand to create a build. You can also automatically update costs of assemblies when their component costs changes. Maximum Stocking levels and Reorder Quantities Now new field for tracking maximum on hand quantities for each inventory item, plus the stock status report now recommends a reorder quanitity. Customer Bounced Checks When a customer's check is returned for insufficient funds, QuickBooks now has a Record bounced check button on the receive payment window you recorded your original customer payment. When clicked a manage bounced check window appears where you enter any bank service fees and how much of a service charge you would like to assess on your customers account. This wizard will mark the original invoice as unpaid, charge your bank account with the amount of the bounced check plus any bank fees, invoice your customer for the service charge.
Views:. On the home page you can customize which accounts you want to monitor balances for and remove those accounts which are not required. Last years version we were introduced to the ribbon bar on transactions (Main, formatting, send/ship, reports). The ribbon bar allowed us to jump to actions that were only available by searching through the menu's. This version has added 'contextual reports' on the ribbon bar, so when an invoice is open you can with one click get an open invoice report, a customer balance detail report, or average days to pay report.
Similar reports are available on purchase forms. Try out that integrate with QuickBooks. Simplify the way you collect information to run your business.
Do you want to use QuickBooks from remote locations? Simple to use, low cost, no maintenance, always up to date method of handling your accounting from any computer- anywhere. Up to 25 simultaneous users. Click for a detailed description of the differences between Edition and Quickbooks Pro or QuickBooks Premier Affordable, but lacks the advanced features of QuickBooks Pro. Must have high-speed internet connection. No inventory, no sales orders, no purchase orders, no online bill payment, no integration with Microsoft Word.
No TurboTax, Lacerte or ProSeries Integration. Customer expense tracking, Class tracking, time tracking offered at an additional cost. Payroll integration available.
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If your business does not require these features, QuickBooks On-Line is the ideal accounting software solution. Works well when your office is completely virtual with no staff to handle the daily recordkeeping. QuickBooks on-line's is always updated, no need to call in your computer expert guy or take time from your busy day to update each of your workstations. Plus, the audit trail is more sophisticated than any other QuickBooks product: Each transaction or change to a transaction is tagged with the user ID and reports by transaction with transaction history are easily retrieved, Click on this link to and receive an additional 20% off Intuits prices.
What QuickBooks Online Edition can do for you: For the company with relatively simple reporting needs Time entry from the field is a very convenient feature! Click on the Price to buy QuickBooks Mac at QuickBooks secured store for Mac When you purchase from this sit Free E-book 500 page manual on using QuickBooks Mac e-mail your paid receipt to for your free copy. Video tips on Using QuickBooks for Mac Single User Two User Three User All desktop QuickBooks software come with a. Try QuickBooks 2014 software for 60 days, if you are not satisfied, return it with a dated receipt for a full refund of purchase price. QuickBooks Mac 2014. Income tracker where you can easily find transactions, edit transactions and create new transactions.
Add sales representative. Customized views in customer center and vendor center QuickBooks Mac 2013.
Batch Invoicing- For fast invoicing when you are billing many customers for the same item/price. Attach Documents-scan and attach to the transaction or list item a copy of any document. Improved help with videos-. Option to refresh reports automatically and choose to have reports option window open first before running the report. Also printing is much faster in 2013 edition. Add Multiple (import Customers, vendors, items) from excel spreadsheet. Improved backup- choose to backup to a folder every time QB is closed, the folder can be a cloud based such as Dropbox or Sugarsync.
Get paid faster from customers - payment network allows customers to pay by ACH. Improved reconciliation window- Sort by Date, ck #, payee, or amount (makes finding problems a breeze) hide transactions after the reconciliation date will keep errors to a minimum, discrepancies posted to a reconciliation discrepancy expense account (not open balance equity). Round tripping to QB Windows does NOT undo the reconciliation. QuickBooks Mac 2012. Redesigned forms - New customer history panel displays customer info for easy review including open invoices, open balances, notes, plus see a list of transactions. Progress invoicing allows you to invoice projects in phases. Invoice by line item or percentage of the estimate.